Guideline: Collecting the applicant declaration

The applicant’s declaration is regulated by the Domain Name Regulations and has an important legal function as part of the contract between the domain name holder and Norid. As a registrar, you must educate yourself carefully about all the procedures surrounding the applicant’s declaration.

Electronic applicant declaration

The declaration can be submitted with the individual registrar. If the registrar does not have their own set-up for it, Norid’s automat may be used. In both events, the applicant shall receive a copy of the finished declaration, as required in § 11 in the Electronic Commerce Act (ehandelsloven).

The registrar is responsible for authenticating the customer, and to verify that the person placing the order is acting on behalf of the customer. In case of a change of holder, the “old” holder must actively agree to the transfer, and the new holder must submit the applicant’s declaration.

The current version of the applicant’s declaration is 3.0, dated 22.05.2018. This version is valid for both organizations and private individuals. Only this version may be used when submitting the declaration electronically via EPP, older versjons will be rejected.

A technical document which describes the requirements for collection of the electronic applicant declaration, including system requirements, can be found here (PDF).

How to collect the applicant statement

  1. You must collect applicant’s declaration at the registration of a domain, and when a domain changes holder.
  2. You must always use the current version, which is published on our website. The document you present to the applicant must follow Norid’s specification.
  3. The applicant’s declaration must be collected before you submit the domain application. If you route the customer to Norid’s automat, the customer must forward the declaration and data set to you via email.
  4. Regardless of which system the applicant’s declaration hails from, make sure that:

    • the domain name is present and correct
    • the organization name and organization number are correct
    • the personal ID (PID) is filled in for individual applicants
    • the declaration has a proper timestamp
    • the declaration has the correct version number
    • the person who signs it represents the applicant organization (for private domain names the declaration is signed by the applicant himself)
  5. Enter the data set as part of the domain:create EPP command.
Last updated 26 November 2018